what exactly does a bookkeeper do

Doing the books is usually never the priority for many small businesses, so deadlines can slip under the radar. To keep the taxman happy and stop you from paying any additional fines, a bookkeeper will make sure your records are accurate, so you’re always prepared for tax. If you were to ask someone to explain the difference between bookkeepers and accountants, they’d likely say they’re the same. But there are key differences between them that you’ll want to note before hiring a bookkeeper or other financial professional.

You’ll take a look at the bank statement and see how much the bank thinks there should be in the account, and compare it to what is in QuickBooks. An outsourced bookkeeper is a third-party professional who’s been hired to handle your finances. Bookkeepers have a tremendous amount of skill when it comes to entering this data.

Bookkeepers Help Businesses Become More Organized – The Benefits of Hiring a Bookkeeper

You should also investigate the possibility of receiving mentoring to gain additional practical experience. Your desire to perform well at work and gain more knowledge can only help you in the long run by improving your career prospects. You can get the skills you need to be a bookkeeper by going to classes and schools in any part of the country. If you do these things, you will get closer to your goal of working in the field. In this blog post, we’ll explain exactly what a bookkeeper is and look at their average salary expectations, job demand information, and needed skill sets to become employed in the field.

what exactly does a bookkeeper do

This leaves business owners free to focus on other aspects of the company, such as marketing or product development, without worrying about their finances. The bookkeeper’s ledger often contains information on the day to day transactions of the business either in chronological or value order, depending on the particular system utilized by the bookkeeper. The types of transactions recorded in this ledger can include revenue statements, expense reports, cash inflow or egress as well as accounts payable and receivable. Bookkeepers, when working beneath a small business, essentially act as a register system by recording all incoming and outgoing financial transactions related to said business.

Stay on top of your bookkeeping

Plus, it’ll be their job to flag up any inconsistencies between the books and your business accounts, making sure you resolve problems quickly. How your business operates is unique, so your bookkeeping should follow suit. Great bookkeeping is a financial tool you can use to make business management easier and reach your goals as a small business owner. Running Law Firm Bookkeeping: Consider the Industry Specifics in the Detailed Guide Bookkeepers may also share some jobs with accountants, such as the preparation of annual financial reports and tax returns. By contrast, the part-time bookkeeping cost is lower because of the nature of the business. The work can be done at any location, and at just about any time, which helps lower the cost for you as a small business owner.

  • ” It relates to data entry, math, maintaining accurate records, communicating issues, and watching an inventory or budget.
  • This is a daunting task that a business owner has to think about, which is why many choose to hire a bookkeeper.
  • Generally, a bookkeeper is considered to be less experienced and less expensive than an accountant.
  • Single-entry bookkeeping is a straightforward method where one entry is made for each transaction in your books.

Our ideal candidate holds a Finance degree (preferably followed by accounting CPE courses) and is familiar with accounting software packages, like FreshBooks, Kashoo and KashFlow. A bookkeeper is someone who prepares your accounts, documenting daily financial transactions. Bookkeepers have been around as far back as 2600 BC—when records were tracked with a stylus on slabs of clay—making bookkeeping not the oldest profession, but pretty darn close. Modern accounting software is the repository of all financial transactions for your company and can generate requisite reports in real-time. So even if you have accounting software, odds are, you still need a bookkeeper to manage the software, enter data, file reports, identify errors and keep everything current. Single-entry bookkeeping is simple record keeping, such as recording cash receipts, cash disbursements, purchases, and sales.


Most bookkeepers in Australia are registered BAS agents, meaning they can assist with the preparation and submission of BAS forms. Additionally, a bookkeeper can help with other taxes such as payroll tax and the compilation of reports as required by the government or banks you may have received a loan from. A bookkeeper’s primary duty is collecting, organising and maintaining this information. It is possible for a small business owner to do this him or herself, but chances are you don’t have time to keep an eye on this 24/7. Make sure your accounting team is not only qualified, but on task at all times and it all starts with a proper bookkeeper description in your recruiting manual. At the end of the day, you should also consider whether the consultant or team is easy to collaborate with.

  • Bookkeepers, when working beneath a small business, essentially act as a register system by recording all incoming and outgoing financial transactions related to said business.
  • A bookkeeper can also consult with an accountant on your behalf to ensure you’re not missing any tax deadlines.
  • Accountants take that financial data and help you see the bigger picture and the path your business is on.
  • Small businesses need to be vigilant when it comes to pulling the belt in these days.
  • The ledger is important in double-entry bookkeeping where each transaction changes at least two sub-ledger accounts.

Both the American Institute of Professional Bookkeepers (AIPB) and the National Association of Certified Public Bookkeepers (NACPB) offer accreditation and licensing to bookkeepers. There are no formal educational requirements to become a bookkeeper, but they must be knowledgeable about financial topics and accounting terms and strive for accuracy. A bookkeeper is not an accountant, nor should they be considered an accountant.

Understanding this job’s scope and the tasks accompanying it will help you decide if it’s a good fit for you. When it comes to hiring a bookkeeper, there are many options available today. Furthermore, the chart of accounts differs from business to business depending on the daily costs of operations. It is also important to note that a chart of accounts is only used under the double-entry system of bookkeeping. After a certain period has passed, the bookkeeper will calculate the sum total of these transaction recordings, providing minute financial statements with a long trail of evidence backing them up. It’s important for business owners to have all their expenses categorized correctly so they know exactly where they are spending their money.

what exactly does a bookkeeper do